LOCATION: Business Department, Mount St. Joseph Catholic Education Centre, Sault Ste. Marie, ON
SCHEDULE: Immediately - Temporary Contract (up to 6 months)
Reporting to the Superintendent of Business, the Administrative Assistant, in this confidential, non-union position, will act as an integral member of the Business Department and may provide any of the following services:
DUTIES:
• Review and prepare documents, reports and other correspondence materials for the Superintendent of Business.
• Maintain and update confidential records and maintain a high level of confidentiality in all interactions.
• Review, evaluate and distribute incoming and outgoing mail/courier.
• Take and distribute meeting minutes.
• Assist with report and presentation preparation.
• Plan and coordinate activities and events (e.g. training, professional development).
• Prepare travel arrangements with a keen attention to detail.
• Verify all expenses related to travel and accommodation for all board employees.
• Verify all expenses related to school petty cash and school reimbursements.
• Responsible for the administration of petty cash funds in the Board Office.
• Verify entries posted daily in Absence Tracking for all staff.
• Reconcile Leave Request forms and follow up on issues.
• Distribute Monthly Sick Leave report and follow up on discrepancies reported by schools.
• Provide regular back-up assistance with ensuring accuracy of absence tracking.
• Prepare invoicing, process receipts, monitor outstanding receivable accounts and arrange bank deposits.
• Monitor receipts and reports on status of Hockey Canada Skills Academy fees, day care invoices, Community Use of Schools fees and other programs as they occur.
• Act as contact for board insurance matters, including portal functions.
• Support the Business Department in all other functions, as required.
QUALIFICATIONS:
• Post-secondary certificate in Office Administration is preferred.
• A background in, or experience with, accounting, payroll and/or purchasing and a certificate or diploma in these areas is preferred.
• Minimum of two years experience in an office environment.
• Excellent typing and computer skills and sound knowledge of various software (e.g. Excel, Word and Outlook).
• Excellent oral and written communication skills.
• Excellent interpersonal skills; positive attitude and initiative.
• Excellent organizational skills and ability to multi-task.
• Ability to work independently and as part of a team.
• Ability to work effectively under pressure and adapt to changing priorities.
Please note, the position title must be included in the subject line of your email, in order to be considered for this position. Please submit your cover letter and résumé by 4:00 p.m. on April 15, 2024 to [email protected]
THIS BOARD IS AN EQUAL OPPORTUNITY EMPLOYER: In compliance with the Ontario with Disabilities Act and the Ontario Human Rights Code, the Huron-Superior Catholic District School Board is committed to providing accommodations to persons with disabilities. The Board will take into account the person’s ability to access information and will provide the information contained in Board-produced public documents in a format that meets those needs as agreed upon with the person. Please contact the Human Resources Department at 705-945-5610 prior to the posting closing date so that appropriate arrangement can be made.
